September 2025

Israel – Japan Friendship Society and Chamber of Commerce Website Privacy Policy

Introduction

Welcome to Israel – Japan Friendship Society and Chamber of Commerce website. The website allows you to contact us, register for events, apply for membership, and learn about our members and board members (the “Website”).

This Privacy Policy (“Policy”) explains how information about you is collected and used by the Website, which is developed and operated by the Israel Japan Friendship Society & Chamber of Commerce (the “Chamber” or “we”, “us”, “our”).

The Website is not directed to users under the age of 18. We do not knowingly collect information or data from children under the age of 18 or knowingly allow minors under the age of 18 to use the Website.

This Policy may be amended from time to time. We will post any change to this Policy on our Website at a reasonable time in advance of the effective date of the change, and we will also make efforts to proactively notify you by email of the changes if we have your email address.

Contact us

If you have any questions, comments or concerns regarding this Policy or our processing of your personal information, please contact us at office@israel-japan.org.

What we collect and why

Scenario	Purposes	Categories of information processed
When you register to or participate in our Events	Providing you with the ability to join an event, contacting you regarding administrative issues related to the event, this Policy, our terms, support and maintenance.	Registration – Mobile phone number, email address, full name, company name, job title, membership status – all handled through Luma, a third-party platform.For specific closed events – Financial or payment information processed through Green Invoice, a third-party accounting system, not us. When you participate in our events – we will also process your audio and video content.
Subscribing to our newsletters	Providing you with the newsletter you requested, such as newsletters and marketing materials about our activities, events, membership opportunities, industry updates, and initiatives.	Email address.
When you request us to provide promotional advertising, marketing and branding on our Website, professional content and networking opportunities	Providing you with the Membership services you requested.	Full Name, email address, URL, summary about you, logo, your marketing materials, mobile phone number, job title, membership status, your photos, audio and videos, your articles.
When you apply for an IJCC Membership	Providing you with the Membership status and services you requested, such as processing payments for the membership, registering for paid events or programs organized by the Chamber.	Mobile phone number, email address, full name, Financial or payment information processed through Green Invoice, a third-party accounting system, not us.
Contacting us with an inquiry through our email or our online contact form	Responding to your inquiry, our business development.	Your Mobile phone number, email address, full name, company name, job title, membership status, the subject of your inquiry and the text of your message.
When you provide us with your feedback and reviews	Responding to your feedback and reviews, our business development.	Mobile phone number, email address, full name, company name, job title, membership status and the feedback or review.
Use of cookies on the Website	Facilitate a Website feature that you specifically requested, analyze the Website usage to evaluate and improve its performance, improve your experience on the Website.	IP address from which you access the Website, time and date of access, type of device and browser used, language used, links clicked via a mouse or a touch screen, and actions taken while using the Website.

You do not have a legal obligation to provide the information that we request. However, if you choose not to provide this information to us, we may not be able to process your membership or event participation requests or feedback, respond to your inquiry and provide you with our newsletter, and you may not be able to use some of our Website functionalities.

You have the right to review the personal information we collect and use about you and the right to request correction of your personal information according to section 13 & 14 of the Israeli Protection of Privacy Law and the regulations promulgated thereunder.

Methods and sources for collecting your personal information

We collect the personal information from several sources:

Directly from you when you contact us through our Website, email and contact form.
Through our service providers, such as Luma, when you register for events, and through Green Invoice, when you make a payment.
Through the device you use to access our Website, including through third party cookies and analytics tools, such as Google Analytics.

Sharing your personal information

We will not share your information with third parties, except in the events listed below or when you provide us with your explicit and informed consent.

Scenario	Purposes	Examples of Third parties involved
We will share your information with our service providers who assist us with the internal operations of the Website. These companies are authorized to use your personal information in this context only as necessary to provide these services to us and not for their own promotional purposes	Operating the Website, the events and our business.	Luma- for event registrationGreen Invoice- for payment processingWordPress- for storing website data and backupsMailchimp for collecting emails for newslettersSubject to the following additional Policies:https://luma.com/privacy-policy https://www.greeninvoice.co.il/privacy/https://wordpress.org/documentation/article/wordpress-privacy/https://mailchimp.com/help/data-privacy/
If you abused your rights to use the Website or violated any applicable law while doing business with us	Responding to, handling, and mitigating suspected violations of law in connection with our business.	Competent authorities, legal counsels, and advisors.
If a judicial, governmental, or regulatory authority requires us to disclose your information	Complying with a binding request from a competent authority.	Competent authorities.
If the operation of the Website or our business is organized within a different framework, or through another legal structure or entity	Enabling a structural change in the operation of the Website and our business.	The target entity of the merger or acquisition, legal counsels, and advisors.
When you request us to provide promotional advertising, marketing and branding on our Website, professional content and Networking opportunities	Providing you with the functionality of the Website and membership you requested.	Visitors of our website, other IJCC Members, your potential business leads, event participants.

Data retention and security

We retain your information for as long as needed to operate the Website, our business and your membership, and thereafter as needed for record-keeping matters.

We will retain your information for as long as needed to operate the Website. Thereafter, we will still retain your personal information as necessary to comply with our legal obligations, resolve disputes, establish, and defend legal claims and enforce our agreements. The overall period of retention is approximately 7 years.

We implement measures to secure your information

We implement measures to reduce the risks of damage, loss of information and unauthorized access or use of information, such as HTTPS. However, these measures do not provide absolute information security. Therefore, although efforts are made to secure your personal information, there is no guarantee that it will be immune from information security risks.